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Data Protection Officer

The Data Protection Officer
Tim Pinto
E-Safety Office

Phone: 01405 494834
Email: tpinto@safetyoffice.co.uk

Data Sharing

Crosby Primary School is committed to the protection of all personal and sensitive data collected about staff, pupils, parents, governors, visitors, job applicants and other individuals.  We ensure that all personal and sensitive data is collected, stored and processed in accordance with the General Data Protection Regulation (GDPR) and the Data Protection Action 2018 (DPA 2018).

Our suppliers or contractors sometimes need data to enable us to provide services to our staff and pupils - for example IT companies.  When doing this, we will:

  • Only appoint suppliers or contractors which can provide sufficient guarantees that they comply with data protection law.
  • Establish a data sharing agreement with the supplier or contractor, either in the contract or as a standalone agreement, to ensure the fair and lawful processing of any personal data we share.
  • Only share data that the supplier or contractor needs to carry out their service, and information necessary to keep them safe while working with us.

Sharing Personal Data with NHS/Public Health Agencies 

Schools are entitled (and have lawful basis) to share personal data relating to health where necessary relating to employees, pupils, parents and visitors to school under the GDPR and Data Protection Act 2018.

Where data needs to be shared with Health officials we: 
• limit the data shared to the minimum necessary, 
• only share data with the appropriate authorities, 
• share via secure methods (e.g. encrypted email). 
• verify the identity of persons making phone calls/sending emails requesting personal data (be aware of the risk of cyber/impersonation crime), 
• keep a note/copy of the data shared at school, 
• notify any individuals whose data has been shared (if practicable).


Parent Statements - Tik Tok 
As a parent/carer, you may have heard that a disturbing video has been posted on the social media apps Tik Tok and Snapchat. This is not the first time that harmful videos have been posted onto social media sites. Whilst the platforms have tried to remove the video, it has been shared by many other users and in some cases, users have encouraged others to view it. Some users have also disguised the video with pictures of ‘cute animals’. 

Tik Tok is a very popular app with children as it includes viral videos of dancers, celebrities etc. The videos are limited to less than 60 seconds and users scroll through different videos. In the UK it had a minimum age of 13.

Advice for parents is to monitor their childrens use of social media apps such as Instagram, Snapchat and Tok Tok. All these have a minimum age restriction of 13 years old. Remember that all social media apps have risks and if you allow your child to use these apps, they must have adult supervision.

Look at privacy controls for devices and ensure that you know what they are downloading. All devices have built in restrictions to give you more control. A useful site for this is  https://www.internetmatters.org/

It is also important that you regularly talk to your child about what they are doing online. 

Tik Tok also has a safety centre, available here:  https://www.tiktok.com/safety/resources/for-parents?lang=en 

Tim Pinto - The E-Safety Office

Data Protection Policy

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