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Data Sharing Agreements

Crosby Primary School is committed to the protection of all personal and sensitive data collected about staff, pupils, parents, governors, visitors, job applicants and other individuals.  We ensure that all personal and sensitive data is collected, stored and processed in accordance with the General Data Protection Regulation (GDPR) and the Data Protection Action 2018 (DPA 2018).

Our suppliers or contractors sometimes need data to enable us to provide services to our staff and pupils - for example IT companies.  When doing this, we will:

  • Only appoint suppliers or contractors which can provide sufficient guarantees that they comply with data protection law.
  • Establish a data sharing agreement with the supplier or contractor, either in the contract or as a standalone agreement, to ensure the fair and lawful processing of any personal data we share.
  • Only share data that the supplier or contractor needs to carry out their service, and information necessary to keep them safe while working with us.

North Lincolnshire Council

More details about the information sharing principles we follow as a local authority maintained school can be found here.



NHS Logo

Please see sample letters and questionnaires that we send on behalf of the School Nurse Team.  If you require any help in understanding this information or require it in a different language, please let us know.
In particular your attention is drawn to the document "Information sharing to support the provision of important school health services" 
In summary
The lawful basis under the GDPR for the height and weight measurements, dental surveys, vaccinations, and vision and hearing screening of children in primary schools is not provided by consent – it is provided by varying combinations of ‘compliance with a legal obligation’, ‘exercise of official authority’, ‘the provision of health care or treatment’, and ‘public interest in the area of public health’. 
However, parents or persons with parental responsibility must still be provided with the opportunity to withdraw their children from the height and weight measurements. 
Their written agreement must also be obtained for children to be included in a dental survey or to be vaccinated in primary schools. 
Finally, for vision and hearing screening, parents or persons with parental responsibility must either be provided with the opportunity to agree to the screening or informed that they can withdraw their children. 

NCMP Pre-measurement Leaflet for Parents - School height and weight measurements.pdf
Reception Letter.pdf
V2 North Lincs School Entry Health Questionnaire (Parents/Carers).pdf
Year 6 letter.pdf

Parent Pay

Parent Pay Logo

Crosby Primary School uses a cashless dinner money system called ParentPay.  Data is transferred securely to ParentPay from our school database.  Parents can then make online payments in advance for lunches and other items.  If you require any help or guidance, please call into reception where a member of staff will be happy to help you access the system using a laptop within school.
 Please see ParentPay Privacy Notice for more details


Wonde Logo

Wonde Data Handling Agreement

This agreement records the terms upon which Wonde will process the School Data for the purpose of transferring the School Data to one or more third party providers of services to the School.

Wonde means Wonde Limited, a company registered in England under company number 08645640 whose registered office is at St John’s Innovation Centre, Cowley Road, Cambridge, CB4 0WS (Wonde).

Click to view the Wonde Data Handling Agreement

Hodder Education (Mark / Rising Stars)

Hodder Education LogoPrivacy Notice

This privacy notice (Privacy Notice), together with our Cookie Policy, sets out the ways in which HODDER & STOUGHTON LIMITED, (on behalf of its business division HODDER EDUCATION GROUP)  (we, us, our) collect, use and share your personal data (your information) in connection with our publishing business. It also explains what rights you have to access or change your personal data.

Hodder Education Group publishes educational print publications and digital teaching and learning resources including e-text books, e-books and on-line resources via on-line platforms such as Dynamic Learning and MARK.

This policy applies to the processing of your information by Hodder & Stoughton Limited as data controller. The data controller decides how your information is used and protected. We take your privacy and our responsibility to protect your information seriously and will take care in use and handling of your personal data.

When We Share Your Information

We share your information within the companies that make up the Hachette UK group of companies as well as with our parent company and their parent company. Where we share your information outside our group of companies you will be asked to consent to a third party sharing your information and if you choose to give your permission any interaction you have with a third party is governed by their privacy terms. The third party becomes a joint data controller of your information with us. This means that the third party can make decisions about how to use your information. Before we share your information we require third parties to enter into a data sharing agreement which stipulates that they must maintain appropriate security to protect your information from unauthorised access, processing or use. 

We will share your information with the following third parties:

  • selected publishing partners and authors;
  • selected marketing partners; 
  • specialist education research partners  to help us create our educational analysis tools and products
  • any prospective seller or buyer of  businesses or assets, only in the event that we decide to acquire, transfer or sell any business or assets;
  • The Education Company Ltd which manages our customer relationship system (Spirit) to ensure up to date and accurate contact details for teachers, schools and customers and purchase records are maintained.  
  • any other third parties (including legal or other advisors, regulatory authorities, courts and government agencies) where necessary to enable us to enforce our legal rights, or to protect the rights, property or safety of our employees or where such disclosure may be permitted or required by law or where we have a legal obligation to do so

View Hodder Education Privacy Notice

Bug Club


What is it?

An engaging and imaginative independent reading solution.  Shown by an independent study* to:

  • encourage reluctant readers to read at home using the online reading world
  • increase reading enjoyment
  • develop skills, helping children make 30 months of reading progress in 18 months

How it works

Bug Club offers your children books and eBooks that they would choose themselves.

A recent study* has shown reading from home is greatly encouraged by the brilliant online reading world, and school is equipped with tools to help plan and monitor progress.

To use this online reading tool we share with Pearson Education your child's: First Name, Last Name, school email address, Year Group and date of birth.  This information is used to ensure your child has access to the correct online resources based on teacher assessment.

For more information about your privacy please see the policy below.


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